Scientific Coordinator/ Management Assistant GELIFES (0.6 FTE)


Faculty of Science and Engineering


University of Groningen

Founded in 1614, the University of Groningen enjoys an international reputation as a dynamic and innovative center of higher education offering high-quality teaching and research. Flexible study programmes and academic career opportunities in a wide variety of disciplines encourage the 36,000 students and researchers alike to develop their own individual talents. As one of the best research universities in Europe, the University of Groningen has joined forces with other top universities and networks worldwide to become a truly global center of knowledge.

The Groningen Institute for Evolutionary Life Sciences (GELIFES), the second largest institute of the Faculty of Science and Engineering (FSE) with 80 permanent and 200 temporary employees and an annual turnover of approximate 15 million euros, fills a special niche in the life sciences by covering and integrating mechanistic, evolutionary and ecological approaches, aiming to understand adaptation on all levels of biological organization. Researchers pursue fundamental questions while collaborating with partners from nature conservation, industry, medicine and other realms of society. Our research fields include ecology, conservation biology, evolutionary biology, behavioral biology, chronobiology, genetics and genomics, neurobiology, physiology and theoretical modelling, using a wide array of research tools. Research levels range from molecular and organismal to populations and ecosystems, performed under laboratory, semi-natural and field conditions.

The GELIFES institute is one of the few research institutes in the Netherlands that offers complete all round biological training to Bachelor and Master students, at the PhD level is actively involved in a number of national research schools, and is world-leading in a number of disciplines (e.g. Behavioral Biology and Migration Ecology)

The Scientific coordinator will answer to and support the GELIFES director, support the GELIFES board and will be a member of the GELIFES support office and as such will maintain close communication with the other office members, including the funding officer, business coordinator, data steward, PhD coordinator and office secretary. The SC will further liaise with the FSE board, FSE staff bureau, colleagues at other staff services, maintain close contact with peer (e.g. other scientific coordinators) at sister institutions and generally communicate with all scientific, societal and professional relations of the GELIFES institute, both regional, national and international.

Job description

The Groningen Institute for Evolutionary Life Sciences (GELIFES) at the University of Groningen has a vacancy for a Scientific Coordinator.

Your main task is to support the Director of the institute as well as the board members in charge of GELIFES’ portfolios (e.g. Research & Funding, PhD’s and Postdocs, Support staff). As such, you will:

• support the scientific director and institute board in development, preparation and in particular implementation and follow-up of (new) institute policies
• support the director in internal and external communication (communication with staff, writing and editing documents, presentations)
• prepare and develop concept policy documents
• prepare topics and documents for and attend biweekly board meetings as well as monthly staff meetings
• contribute to the internal and external profiling of GELIFES
• coordinate and organize peer reviews and self-evaluations (preparation SEP evaluation criteria, writing management paragraphs of the research institute, SWOT analyses, preparation for biannual meetings with Faculty Board, etc.)
• maintain management information and report on the GELIFES embedded faculty theme ‘Adaptive Life’
• represent GELIFES where needed in various university/faculty platforms and committees
• coordinate administrative steps regarding hiring of new scientific staff.


We encourage candidates who fulfill (most of) the following conditions to apply:

• hold a MSc degree in a relevant field and preferably a PhD in Biology or related field
• have an affinity with both research and management and experience in a management related position
• have a broad overview of the field and the ability to connect research activities to practical and funding challenges faced in the field of biology
• preferably have a wide, relevant national and international network
• have the ability to effectively operate within complex networks, can be a binding factor with a keen eye for administrative relationships and varying interests
• have a flexible, pragmatic and pro-active attitude, is result driven and quality conscious
• is a collegial staff member with excellent communication skills, both in spoken and written Dutch and English.

Conditions of employment

Contract length: 12 months.

We offer you in accordance with the Collective Labour Agreement for Dutch Universities:

• a salary, depending on qualifications and work experience, with a minimum of € 3,807 to a maximum of € 5,211 (scale 11) gross per month for a full-time position
• a holiday allowance of 8% gross annual income
• an 8.3% end-of-the-year allowance
• an appointment for 1 year, with the perspective of prolongation after evaluation of performance and economic factors within the faculty.

Starting date: as soon as possible

Job Application

The application should contain:

· a letter of motivation
· a curriculum vitae with a detailed description of experience and expertise
· the names, email addresses and phone numbers of three referees.

You can submit your application until 24 October 11:59pm / before 25 October 2021 Dutch local time (CET) by means of the application form (click on "Apply" below on the advertisement on the university website).

The application interviews are scheduled for 2 November 2021.

We are an equal opportunity employer and value diversity at our University. We are committed to building a diverse faculty so you are encouraged to apply. Our selection procedure follows the guidelines of the Recruitment code (NVP),

Unsolicited marketing is not appreciated.

Additional information

For additional information, please contact:

Prof. R.S. Etienne
+31 50 3632230

Dr C.M. Eising, PhD coordinator
+31 50 3639140

In your application, please always include the job opening ID 221243

Digital application form